South O’Brien School District
Organizational Meeting 279.1
11/27/2023 06:30 PM
Paullina Site Conference Room
Following Regular/Annual Meeting
MEETING MINUTES
Mission
“Preparing students to be responsible citizens and lifelong learners.”
Attendees
Voting Members
Gina Paulsen, Board President
John Beck, Board Vice President
Sue McCauley, Board Member
Beth Sibenaller-Woodall, Board Member
Dallas Jalas, Board Member
Non-Voting Members
Wade Riley, Superintendent
Aaron Giese, SBO/Board Secretary
Denise Phillips, JH/HS Principal
Jean Steen, Elementary Principal

A. Administration of Oath of Office to Newly Elected Board Members
SBO/Board secretary Aaron Giese administered the oath of office to elected directors Beth Sibenaller-Woodall, John Beck, and Dallas Jalas.  The oath of office will be administered to director Joshua Rausch within ten days.
B. Call to Order
SBO/Board secretary Aaron Giese called the meeting to order at 7:19 PM.
C. Roll Call and Declaration of Quorum
Board members Beth Sibenaller-Woodall, Sue McCauley, Dalas Jalas, Gina Paulsen and John Beck were present, while members Josh Rausch and Richard Radtke were absent.  Quorum established.
D. Adoption of Agenda
Motion made by: John Beck
Motion seconded by: Gina Paulsen
Voting:
Unanimously Approved
E. Welcome and Delegation

1. Public Forum
   None.
   F. Election of Board President
2. Nomination for President
   Motion by John Beck and seconded by Sue McCauley to nominate Gina Paulsen for Board President.
3. Members Cast Ballots
   Due to only one nomination, board members may cast voice ballots.
   Voting:
   Unanimously Approved
4. Oath of Office for President
   SBO/Board secretary Aaron Giese administered the oath of office to Gina Paulsen.  Board President Gina Paulsen assumed the chair.
   G. Election of Board Vice-President
5. Nomination for Vice-President
   Motion by Sue McCauley and seconded by Dallas Jalas to nominate John Beck for Board Vice President.
6. Members Cast Ballots
   Due to only one nomination, board members may cast voice ballots.
   Voting:
   Unanimously Approved
7. Oath of Office for Vice-President
   SBO/Board secretary Aaron Giese administered the oath of office to John Beck.
   H. Board Procedural Issues
8. Day of Week and Time for Board Meetings
   Motion that the South O’Brien Community School Board of Directors will meet on the third Monday of each month for their regular monthly board meeting or as set forth on the monthly board agenda.  All regularly scheduled board meetings will begin at 6:00 PM unless otherwise noted.
   Motion made by: Sue McCauley
   Motion seconded by: Dallas Jalas
   Voting:
   Unanimously Approved
9. Procedure for Placing Items on the Agenda
   Motion that items may be placed on the agenda by contacting the Board President and/or the Superintendent no later than 12:00 PM on the Thursday preceding the regularly scheduled board meeting.
   Motion made by: Sue McCauley
   Motion seconded by: Beth Sibenaller-Woodall
   Voting:
   Unanimously Approved
10. Structure for Board Meetings – Agenda Format
    Motion that a modified structure form or Robert’s Rules of Order for meeting will be followed.
    Motion made by: John Beck
    Motion seconded by: Beth Sibenaller-Woodall
    Voting:
    Unanimously Approved
    I. Appointment of School Board Committee Membership
11. Finance/Negotiations Committee
    The following members were appointed: John Beck, Sue McCauley, and Gina Paulsen.
12. Facilities/Transportation/Technology Committee
    The following members were appointed: Josh Rausch, Richard Radtke, and Beth Sibenaller-Woodall.
13. Policy/Personnel/Wellness Committee
    The following members were appointed: John Beck, Dallas Jalas, and Gina Paulsen.
    J. Unfinished Business
    K. New Business
14. Appoint School District Secretary and Treasurer and Establish Salary
    Motion to appoint Aaron Giese as School Board Secretary with compensation included in contracted salary, and to appoint Marty Weber as District Treasurer at a $0 salary.
    Motion made by: John Beck
    Motion seconded by: Sue McCauley
    Voting:
    Unanimously Approved
    a. Administer Oath of Office to Secretary and Treasurer
    Board President Gina Paulsen administered the oath of office to Board Secretary Aaron Giese.   Board Secretary Aaron Giese will administer the oath of office to School Board Treasurer Marty Weber within ten days.
    b. Acknowledge Insurance Coverage for Secretary and Treasurer Positions
    The board acknowledged that a $300,000 surety bond is in effect with the district’s insurance carrier (South O’Brien Insurance) for the secretary and treasurer.
15. Consider Approval of Resolution Naming Depository Banks and Set Deposit Limit
    Motion to adopt Resolution for Official Bank Depositories and Deposit Limits and Establishing Investment Limits of Public Funds as follows: The Board of Education of South O’Brien School, desires to approve Security State Bank, Sutherland, Iowa; Iowa State Bank, Paullina, Iowa; Primghar Savings Bank, Primghar, Iowa; and the First National Bank, Primghar, Iowa as approved bank depositories of public funds. The Board of Education of South O’Brien School, seeks to limit investment of public funds to $30,000,000 in Security State Bank, $2,000,000 in Iowa State Bank, $2,000,000 in Primghar Savings Bank and $2,000,000 in First National Bank. 
    Motion made by: John Beck
    Motion seconded by: Beth Sibenaller-Woodall
    Voting:
    Gina Paulsen – Yes
    John Beck – Yes
    Sue McCauley – Yes
    Beth Sibenaller-Woodall – Yes
    Dallas Jalas – Yes
    Motion carried.  Resolution is hereto attached and made part of the minutes.
16. Consider Approval of Resolution to Authorize FY24 Interfund Transfers between District Funds
    Motion to adopt Resolution to Authorize FY24 Interfund Transfers between District Funds to facilitate essential financial expenditures.
    Motion made by: John Beck
    Motion seconded by: Sue McCauley
    Voting:
    Gina Paulsen – Yes
    John Beck – Yes
    Sue McCauley – Yes
    Beth Sibenaller-Woodall – Yes
    Dallas Jalas – Yes
    Motion carried.  Resolution is hereto attached and made part of these minutes.
17. Consider Approval of Resolution for Approval and Payment of Goods and Services
    Motion to adopt Resolution for Approval and Payment of Goods and Services when the board is not in session for the payment of reasonable and necessary expenses.
    Motion made by: John Beck
    Motion seconded by: Sue McCauley
    Voting:
    Unanimously Approved
    Motion carried.  Resolution is hereto attached and made part of these minutes.
18. Appoint Legal Counsel
    Motion to appoint Ahlers & Cooney, P.C. as the district’s legal counsel for the 2023-2024 year.
    Motion made by: Beth Sibenaller-Woodall
    Motion seconded by: Dallas Jalas
    Voting:
    Unanimously Approved
19. Declare a Newspaper for Official School Notices
    Motion to declare the O’Brien County’s Bell/Times/Courier as the official school newspaper.
    Motion made by: John Beck
    Motion seconded by: Dallas Jalas
    Voting:
    Unanimously Approved
20. Name Legislative Action Network (LAN) Member
    Motion to appoint John Beck as the Legislative Action Network (LAN) member for the 2023-2024 year.
    Motion made by: Sue McCauley
    Motion seconded by: Beth Sibenaller-Woodall
    Voting:
    Unanimously Approved
21. Consider Appointment of O’Brien County Conference Board Member
    Motion to appoint Josh Rausch as the O’Brien County Conference Board Member.
    Motion made by: Beth Sibenaller-Woodall
    Motion seconded by: Sue McCauley
    Voting:
    Unanimously Approved
22. Consider Approval of SBRC Application for Increased Enrollment/Open Enrollment Out
    a. Increased Enrollment
    Motion to approve School Budget Review Committee (SBRC) application of $133,927 for Maximum Modified Supplemental Amount for Increased Enrollment.
    Motion made by: John Beck
    Motion seconded by: Dallas Jalas
    Voting:
    Unanimously Approved
    b. Open Enrollment Out Not on Prior Year’s Headcount
    Motion to approve School Budget Review Committee (SBRC) application of $52,841 for Maximum Modified Supplemental Amount for Open Enrollment Out Not on Prior Year’s Headcount.
    Motion made by: John Beck
    Motion seconded by: Dallas Jalas
    Voting:
    Unanimously Approved
23. Consider Approval of Board Policy Code 704.02-R(1) and 704.02-R(2)
    Motion made by: Sue McCauley
    Motion seconded by: Beth Sibenaller-Woodall
    Voting:
    Unanimously Approved
24. Consider Approval of Early Graduation Applications
    Motion to approve early graduation applications for 12th grade students as well as 11th grade students upon fulfillment of their academic duties during the 2023-2024 school year.
    Motion made by: John Beck
    Motion seconded by: Dallas Jalas
    Voting:
    Unanimously Approved
25. Consider Approval of Grasshopper Mower Trade-In Option
    Motion to approve continued participation in the Builders Sharpening & Service governmental trade-in program.
    Motion made by: John Beck
    Motion seconded by: Sue McCauley
    Voting:
    Unanimously Approved
    L. Personnel
26. Resignations
    Maycee Klatt – JH Track Coach
    Jaynee Rushton – JH Track Coach
    Motion made by: Sue McCauley
    Motion seconded by: Dallas Jalas
    Voting:
    Unanimously Approved
27. Employment of Staff
    None.
    M. Communication
28. IASB Information
    Board member Sue McCauley recapped her experience at the IASB Annual Convention and encouraged other members to attend in future years.
    N. Talking Points
    Superintendent Riley briefly reminded board members of the upcoming building committee meeting with Matt Basye of FEH Design.  The board also welcomed new member Dallas Jalas and encouraged the district to highlight its recent performance on the Iowa School Performance Profiles.
    O. Adjournment
    Motion made by: Beth Sibenaller-Woodall
    Motion seconded by: Sue McCauley
    Voting:
    Unanimously Approved
    The meeting was adjourned at 7:52 PM.
    Published in O’Brien County’s Bell-Times-Courier Dec. 7, 2023