Sutherland, Iowa City Council Meeting – November 6, 2023 – 7:00 PM – 110 Ash Street – Meeting Room
Mayor Kay Gifford called the Public Hearing of the City Council of the City of Sutherland, Iowa, on the Matter of the Adoption of a Proposed Sutherland Urban Revitalization Plan to order. Roll call showed council members present were: Johanna Homan, Tyler Draper, Patrick Nelson, and Bruce Engelke. Absent: Chase Cox. Others present were: Elijah Helton, Joe Sweeney, Teresa Triplett, Elaine French, Nancy Hill, Mark Shriver, Steve Grothe, Tricia Draper, Mari Radtke, Nancy Kuehl, Rich Van Beek, Adam McQueen, and Amanda Vanderhoff. There were no questions or comments. A motion was made by Draper seconded by Homan to adjourn from the public hearing. All in favor. Motion carried.
Mayor Kay Gifford called the Council Meeting to order. Roll call showed council members present were: Johanna Homan, Tyler Draper, Patrick Nelson, and Bruce Engelke. Absent: Chase Cox. Others present were: Elijah Helton, Joe Sweeney, Teresa Triplett, Elaine French, Nancy Hill, Mark Shriver, Steve Grothe, Tricia Draper, Mari Radtke, Nancy Kuehl, Rich Van Beek, Adam McQueen, and Amanda Vanderhoff.
A motion was made by Draper seconded by Homan to approve the agenda, previous minutes with corrections, and clerk’s report. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
Dennis Clark, O’Brien County Engineer, presented council with the M12 resurfacing project. The City of Sutherland will be responsible for an estimated $117,913.29 of the projects cost that fall within city limits. O’Brien County has offered the city a 5 year no interest loan to help pay the city portion of the project. The clerk will also apply for a grant through Northwest Iowa Planning & Development. Council member Engelke asked Dennis if the speed sign on M12 could be moved further south and if it was possible to get a bigger sign so it could be more visible to traffic heading north.
No public comments.
A motion was made by Nelson seconded by Draper to pay the bills. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
The Economic Development report was given by Patrick Nelson. The Board is looking for new members. They discussed marketing, social media and whether to continue the TIF at the Industrial Park.
The Library Report was given by Director Nancy Hill. They are receiving around 13-15 kids every Wednesday for the after school early out program. The city sign has been busy. They had a speaker that discussed “Rosie the Riveter”. The library will provide crafts for the kids during Hometown Christmas.
Fire and Ambulance Report was given by Chief Mark Shriver. They moved the old pumper to the city shed. It was questioned whether the vehicle could be sold. There is a couple potential new members and Sheri Drefke has joined the ambulance department. Bianca Shriver will take over Jeremy Burdt’s role as secretary. She will also be doing the scheduling for the renting of the fire station.
Police Report was presented by Officer Adam McQueen. Officer McQueen read through his report. The new electronic speed signs have arrived.
Communications and topics for discussion:
A motion was made by Engelke seconded by Draper to approve Resolution 2023-34: A Resolution to Enter into a 28E Agreement for Development Services between the City of Sutherland, Iowa and O’Brien County, State of Iowa. Roll call: Ayes – Engelke, Nelson, Draper, and Homan. Absent: Cox. Motion carried.
A motion was made by Engelke seconded by Nelson to approve the Annual Financial Report for fiscal year 2022-2023. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
A motion was made by Nelson seconded by Draper to approve the Urban Renewal Report. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
A motion was made by Nelson seconded by Draper to approve Resolution 2023-35: Street Finance Report. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
The city clerk presented council with the Iowa DNR – Sutherland Water Supply Sanitary Report.
The office will be closed November 21, 2023 for the clerk to attend a budget workshop.
A motion was made by Nelson seconded by Engelke to approve Resolution 2023-36: A Resolution Adopting the Sutherland Urban Revitalization Plan. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
A motion was made by Nelson seconded by Homan to approve Ordinance 2023-003: Ordinance Designating the Sutherland Urban Revitalization Area of the City of Sutherland, Iowa. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
A motion was made by Engelke seconded by Draper to waive the 2nd reading of Ordinance 2023-003. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
A motion was made by Draper seconded by Homan to waive the 3rd reading of Ordinance 2023-003. Roll call: Ayes – Homan, Draper, Nelson, and Engelke. Absent: Cox. Motion carried.
Standing Committee Reports:
Water – 1,926,000 gallons in at the tower. Ferguson will finish installing meters at residents that are available. There was a discussion earlier in the meeting about implementing a valve exercise program and looking into GIS tracking to get an updated map of the city. The clerk will call SCE about hydrant repairs.
Streets/sidewalks – Street repairs will be discussed for next budget season.
Sanitation (sewer) – 3,125,000 gallons into the ponds. The ponds are still being discharged.
Town Property – The plow truck repairs are finished. There was a fuel leak, replaced a hydraulic wire, and replaced a brake valve. Rich will bring it to Zub’s for tires. The front tires on the pickup are getting replaced.
Park – The winter shelter will be going up. Schwebach Tree Service will be here to remove the trees at the park, library, Main and 2nd Street.
Weeds and Debris – The city purchased a pull-saw to trim over hanging branches on the city trees.
Lights – The light was replaced on the corner of High and 4th Street.
Sanitary Service (garbage) – No Report.
A motion was made by Draper seconded by Nelson to adjourn. All were in favor. Motion carried.
Mayor Kay Gifford
Amanda Vanderhoff, City Clerk
Published in O’Brien County’s Bell-Times-Courier Nov. 16, 2023

Sutherland, Iowa • Bills 11/06/2023
GENERAL
R.L. Johannsen
rent $600.00
Wells Fargo
copier/fee $79.00
Marcus News
legals $271.63
Visual Edge IT
copier $20.42
One Office Solution
spls $135.25
USPS
annual fee $310.00
stamps $132.00
Westel
serv $168.13 – Sept
Iowa One Call
fee $18.90 – Sept
Sweeney’s Mowing
Hwy 10/High St $205.00
J&K Insurance
bond $185.00
Security State Bank
box fee $25.00
Smith, Grigg, Shea & Klinker
fees $346.00
POLICE
Verizon
cell $61.09
Zub’s
fuel $408.02
car wash $28.00
Westel
serv $37.92 – Sept
Shield Technology
mobile $120.00
Car-Go
fuel $121.93
WATER
MidAmerican Energy
serv $47.93
Verizon
cell $17.03
Foundation
labs $16.50
Westel
serv $39.30 – Sept
Iowa Rural Water
fees $305.00
AgriVision
equip $153.87
Wetherell Sand
Barnes $260.00
Osceola Rural
water $4,709.87
SEWER
MidAmerican Energy
serv $51.13
Verizon
cell $17.03
AgriVision
equip $153.87
SCE
storm sewer $6,703.00
Rehab Systems
jet vac $837.50
Roger Weatherman
reimburse $630.00
Foundation
labs $170.75
GARBAGE
Town and Country
contract $5,826.70
Nwest IA Area Solid Waste
tonnage $2,395.45 – Sept/Oct
PARK
Mid American
serv $38.74
BB $26.76
SL – $10.00
LC – $8.00
Zub’s
fuel $42.31
AgriVision
equip $153.88
LIBRARY
MidAmerican
serv $216.00
Westel
serv $72.52 – Sept
Amazon
spls $326.72
Baker & Taylor
books $29.60
Nancy Hill
reimburse $109.00
Main Market
spls $125.26
Leaf
copier $117.17
Division of Labor
inspect fee $225.00
Mark’s Pump Sales
serv. $90.08
ROAD USE TAX
MidAmerican Energy
St Lights $1,640.56
Shop $69.96
Verizon
cell $17.03
Zub’s
fuel $302.55
spls $41.22
Westel
serv $149.30 – Sept
Sweeney’s Farm & Home
spls $226.71 – Sept/Oct
Sutherland Implement
parts $928.50
Main Market $49.84
AgriVision
equip $204.90
FIRE AND AMBULANCE
MidAmerican
serv $137.79
Verizon
service $40.01
Westel
serv $90.75 – Sept
Quick Med Claims
amb $136.39
Alex Air Apparatus
test $985.22
Zub’s
fuel $50.70
AgriVision
spls $14.96
EMPLOYEE BENEFITS
Wellmark Bl Cross
health ins –
RV $1,038.02 per month
AM $410.87 per month
IMWCA
work comp $707.00
ECONOMIC DEVELOPMENT
Ahlers & Cooney
1st proceedings $523.50
Spruce Up
Sweeney $2,500.00
USPS
public hearing notices $205.53
TOTAL EXPENSES $38,602.47
General Fund $3,393.01
Road Use Tax $4,227.42
Economic Development $955.53
Franchise Tax $-
TIF $-
Police Fund $4,176.23
Water Fund $6,910.15
City Sign $-
Employee Benefits $2,905.08
Sewer Fund $2,692.07 Garbage Fund $6,975.28 Lib Cap Impr $- Library Fund $3,524.15 Fire & Ambulance Fund $2,620.36 $-
Park Fund $223.19 Emergency Fund $- Water Meter Project $- TOTAL REVENUES $178,586.85
General Fund $4,868.45
Road Use Tax $7,640.33
Economic Development $-
Debt Service $7,158.40
Tax Inc. Finance $17,781.25
Police Fund $22,429.60
Community $6,128.62
Insurance $10,538.35
Employee Benefits $10,538.35
Water Fund $31,738.42 Sewer Fund $29,952.40 Garbage Fund $15,360.20 Lib Cap Impr $1,100.53 Library Fund $1,857.16 Library Reserve $20.00 Fire & Ambulance Fund $10,561.75 Fire & Ambulance Reserve $- Park Fund $908.04 Franchise Tax $- City Sign $5.00
Published in O’Brien County’s Bell-Times-Courier Nov. 16, 2023